Note Tags

For advisors’ reference – here are the default note tags created for your use for advising notes in Stellic, and their associated definitions.
Stellic Note TagDefinition and Recommended Usage
Academic StandingItems related to academic standing including: academic probation, academic suspension, academic dismissal
Academic Exception or Special PermissionDocumentation or discussion about policy or course exception. When it is to note offiiical documentation should be combined with “Official document”
Academic PlanningTo capture couse planning, required courses, and other experiences required for students to engage with prior to graduation including reserach, internships, clinical, practicum etc.
Academic ProbationTo note a discussion with a student about Academic Probation parameters
Admissions InformationOfficial documentation from admissions including transcripts
Advisor-Student RelationshipTo capture a student who is having concerns with an advisor, may be interested in changing advisors in the future
Career AdvisingTo note conversations about post-program plans, explore careers, learn more about careers, plan steps towards certain career path
Clinical, Practicum, or Research WarningFor warnings in co-curricular requirements, for programs to determine use as needed
Course WarningTo note when a student is facing trouble in a course or mulitple courses
Dismissal or Suspensionto note either a conduct or academic suspension or dismissal conversation, when combined with “official document” will note the documentation for the suspension or dismissal status change
Drop InTo capture a non-assigned advisor meeting with a student
Extra-curricular InvolvementResearch, internship, or student organization discussions or to note attendance at an event
Financial AidTo note discussions about financial aid with a student
GraduationA tag that would refer to a discussion about graduation and when combined with “Official document” would designate a student has been cleared to graduate
Leave of AbsenceStudents considering leaving JHU for a period of time to return to JHU, when combined with “official document” will note the documentation for a status change
Meeting RequestTo tag a message sent to student within Stellic to request a meeting
Missed Clinical TimeFor school of nursing and medicine to note clinical involvement issues
Official DocumentTo tag a note as official documentation that is associated with an exception, academic standing, transfer course evaluations, or other process,
Personal AdvisingTo note conversations about personal issues, relationships, mental health concerns, learning specialist support
RegistrationTo note a discussion with a student about registration for the following term
Transfer CreditConversations or documentation about bringing credits from other schools into JHU
Transfer OutStudents considering leaving JHU to attend another institution, when combined with “official document” will note the documentation for transferring